Adding a signature in Microsoft Outlook allows you to include a personalized sign-off at the end of your emails. Here’s how you can add a signature in Microsoft Outlook:

For Outlook Desktop Application (Windows):

  1. Open Outlook:
    • Launch the Microsoft Outlook application on your computer.
  2. Go to File > Options:
    • Click on the “File” tab in the top left corner of the Outlook window.
    • Select “Options” at the bottom of the menu.
  3. Access Mail Category:
    • In the Outlook Options window, select the “Mail” category from the left sidebar.
  4. Click on “Signatures…”:
    • Under the “Compose messages” section, click on the “Signatures…” button.
  5. Create a New Signature:
    • In the Email Signature tab, click on “New” to create a new signature.
  6. Enter Signature Details:
    • Type your desired signature in the editing field. You can include text, formatting, and even add images or hyperlinks.
  7. Set Default Signatures (Optional):
    • If you have multiple email accounts set up, use the drop-down menus to choose which signature to use for new messages and replies/forwards.
  8. Click “OK” to Save:
    • Once you’ve created and configured your signature, click “OK” to save your changes.

For Outlook on the Web (Outlook.com):

  1. Sign In to Outlook.com:
    • Open your web browser and go to Outlook.com.
    • Log in with your Microsoft account.
  2. Access Email Settings:
    • In the top-right corner, click on the gear icon to open the Settings menu.
    • Choose “View all Outlook settings” at the bottom of the menu.
  3. Go to Mail > Compose and reply:
    • In the Settings window, navigate to “Mail” and then select “Compose and reply.”
  4. Edit Email Signature:
    • Scroll down to the “Email signature” section.
    • Toggle the switch to enable the email signature.
    • Enter your desired signature in the text box.
  5. Save Changes:
    • Scroll to the bottom and click “Save” to save your signature settings.

After following these steps, your signature will be automatically added to new emails you compose in Outlook. Keep in mind that the steps might vary slightly depending on the version of Outlook you are using, so refer to the specific version’s interface for accurate guidance.

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