In Microsoft Excel, the “Save As” shortcut allows you to save a copy of your workbook with a different file name, location, or file format. Here’s how you can use the “Save As” shortcut:

  1. Open your Excel Workbook: Open the Excel workbook that you want to save with a different name or in a different location.
  2. Make Changes (if necessary): If you want to save a copy with changes, make any necessary edits to your workbook.
  3. Use the Shortcut: To use the “Save As” shortcut, follow these steps based on your operating system:
    • Windows:
      • Press F12 or Ctrl + Shift + S.
      • Alternatively, you can press Alt + F to open the File menu, then press A to select the “Save As” option.
    • Mac:
      • Press Command + Shift + S.
      • Alternatively, you can press Command + Option + S.
  4. Specify Save As Options:
    • A dialog box will appear, prompting you to specify the file name, location, and format.
    • Choose or navigate to the desired location where you want to save the file.
    • Enter a new name for the file if you want to save it with a different name.
    • Choose the file format (Excel Workbook, CSV, PDF, etc.) from the “Save as type” drop-down menu if you want to change it.
    • Click the “Save” button.
  5. Review and Confirm:
    • If you are saving in a different location or with a new name, ensure that you are not overwriting the original file unless that is your intention.

By using the “Save As” shortcut, you can create a copy of your Excel workbook with the changes you made or save it in a different format or location while preserving the original file.

Leave a Reply

Your email address will not be published. Required fields are marked *