Saving a workbook in Excel is a crucial step to ensure that your changes are preserved. Here’s how you can save a workbook:

To Save a New Workbook:

  1. After creating or editing your workbook, go to the “File” tab in the Ribbon.
  2. Select “Save As” or “Save a Copy” from the options.
  3. Choose the location where you want to save your workbook.
  4. Enter a name for your workbook in the “File name” field.
  5. Choose the desired file format (usually, you’ll save as an Excel Workbook with the extension “.xlsx”).
  6. Click the “Save” button.

To Save an Existing Workbook:

  1. If you’ve already saved the workbook before, you can simply click on the “Save” icon in the Quick Access Toolbar (a floppy disk icon) or press Ctrl + S (Windows) or Command + S (Mac).


  • If you are saving for the first time, the “Save As” dialog will appear automatically. If you have already saved the workbook once, subsequent saves will use the same filename and location unless you choose “Save As” to create a new version or save it in a different location.
  • If you want to overwrite the existing file with changes, you can simply use the “Save” option.

Remember to save your work regularly to avoid losing changes. If you’re working on a new document and haven’t saved it yet, Excel might prompt you to save when you try to close the application or open a new workbook.

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