How To Copy a Drop Down List in Google Sheets

Copying a drop-down list in Google Sheets involves copying the cell or range of cells containing the data validation settings. Here’s a step-by-step guide:

1. Open your Google Sheets document:
   • Go to Google Sheets (sheets.google.com) and open the spreadsheet where you have the existing drop-down list.
2. Select the Cell or Range with the Drop-down List:
   • Click on the cell or range of cells that contain the drop-down list you want to copy.
3. Copy the Cell or Range:
   • Right-click on the selected cell or range, and choose “Copy” from the context menu. Alternatively, you can use the keyboard shortcut:
     • Windows/Linux: Ctrl + C
     • Mac: Command + C
4. Move to the Destination:
   • Navigate to the cell or range where you want to paste the drop-down list.
5. Paste the Data Validation Settings:
   • Right-click on the destination cell or range, and choose “Paste special” from the context menu. In the submenu that appears, select “Data validation.”
   • Alternatively, you can use the keyboard shortcut:
     • Windows/Linux: Ctrl + Shift + V
     • Mac: Command + Shift + V
6. Adjust Cell References (if needed):
   • If your drop-down list references specific cells (e.g., if it’s a list of items from a range), make sure the cell references in the data validation settings are appropriate for the new location.
7. Save Changes:
   • Click outside the cell or range, or press Enter, to apply the changes.

Your drop-down list should now be copied to the new location, and users can select from the options you initially set up.

Keep in mind that if the original drop-down list was referencing a specific range of cells, and you want the copied list to refer to a different range, you may need to adjust the cell references in the data validation settings accordingly.