How to Add or Change a Signature in Outlook

To add or change a signature in Outlook, follow these steps based on the version you are using:

Microsoft Outlook for Windows:

1. Open Outlook:
   • Launch Microsoft Outlook on your Windows computer.
2. Access Email Signature Settings:
   • Click on “File” in the top-left corner.
   • Select “Options.”
3. Go to Mail Category:
   • In the Outlook Options window, click on “Mail” in the left sidebar.
4. Signatures:
   • Under the “Compose messages” section, click on the “Signatures” button.
5. Create or Edit Signature:
   • In the Email Signature tab, you can create a new signature or edit an existing one.
   • Use the formatting options to customize your signature, including text, font, and images.
6. Set Default Signatures:
   • In the “Email account” dropdown, choose the email account to associate with the signature.
   • Set default signatures for new messages and replies/forwards.
7. Save Changes:
   • Click “OK” to save your changes.

Microsoft Outlook for Mac:

1. Open Outlook:
   • Launch Microsoft Outlook on your Mac.
2. Access Email Signature Settings:
   • Click on “Outlook” in the top menu bar.
   • Select “Preferences.”
3. Email Settings:
   • In the Outlook Preferences window, click on “Email.”
4. Signatures:
   • Under the “Email” category, click on “Signatures.”
5. Create or Edit Signature:
   • Use the plus (+) button to create a new signature or select an existing one to edit.
   • Customize your signature using the available formatting options.
6. Set Default Signatures:
   • Use the dropdowns to set the default signatures for new messages and replies/forwards.
7. Save Changes:
   • Close the Preferences window to save your changes.

Outlook on the Web (Outlook.com):

1. Sign In:
   • Open your web browser and go to Outlook.com.
   • Sign in to your Outlook.com account.
2. Access Email Signature Settings:
   • Click on the gear icon in the top-right corner to open Settings.
   • Under “Your app settings,” click on “Mail.”
3. Mail Settings:
   • In the Mail settings, go to “Compose and reply.”
4. Email Signature:
   • Scroll down to the “Email signature” section.
5. Create or Edit Signature:
   • Use the editor to create a new signature or modify an existing one.
   • Format the text and add images or links as needed.
6. Save Changes:
   • Click “Save” to save your signature changes.

Remember that the steps might slightly vary based on updates and changes made to the Outlook interface. If you’re using a different version, always refer to the latest Microsoft Outlook documentation for the most accurate and up-to-date instructions.